ESI and PF Calculation for Small Business Owners in India:
Understand the Basics

Statutory benefits like Employee State Insurance (ESI) and Provident Fund (PF) are critical in the Indian employment landscape. Small business owners often find themselves tangled in the intricacies of these mandatory contributions. This article elucidates the basics of ESI and PF calculation to help you remain compliant and informed.

What are ESI and PF?

Employee State Insurance (ESI) ESI constitutes a self-financing social security and health insurance scheme for Indian workers. The plan covers employees earning up to ₹21,000 per month and provides medical and cash benefits to them and their families.
Monthly Calculation EmployeeContribution=(GrossMonthlySalary∗1.75EmployeeContribution=(GrossMonthlySalary∗1.75 EmployerContribution=(GrossMonthlySalary∗4.75EmployerContribution=(GrossMonthlySalary∗4.75

Calculating ESI

Contribution Rate The current rate for ESI contribution is 4% of the monthly gross salary: 1.75% from the employee and 4.75% from the employer.
Monthly Calculation Employee contributes 1.75 times their gross monthly salary, while the employer contributes 4.75 times. This financial arrangement ensures both parties meet their obligations, maintaining a specific proportion of the employee’s monthly salary.

Calculating PF

Contribution Rate The standard PF contribution rate is 12% of the Basic Salary + Dearness Allowance.
Monthly Calculation Both employee and employer contributions in this context are calculated by multiplying the sum of the basic salary and dearness allowance (DA) by 12, making it an annual contribution.


For small business owners in India, grasping the basics of ESI and PF calculation remains pivotal. These statutory benefits not only safeguard the employees but also add to the credibility of your business.


  1. Employees’ Provident Funds and Miscellaneous Provisions Act, 1952
  2. Employee State Insurance Corporation website (
  3. Ministry of Labour & Employment, Government of India

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